Ohio PDF Forms
Homepage >> Fill a Valid Ohio Payoff Form
Article Guide

Different PDF Templates

Os32 - Completing the OS-32 correctly is essential for obtaining and maintaining the special hauling permit.

Ohio Historical Society - Collaboration during the records management process can highlight the value of local history within the community.

Preview - Ohio Payoff Form

American LegalNet, Inc. www.FormsWORKFLOW.com

 

 

 

COLLECTIONS ENFORCEMENT SECTION

 

 

 

150 E. Gay St., 21st Fl.

 

 

 

Columbus, OH 43215

 

 

 

Telephone: (614) 466-8360

 

 

 

www.ag.state.oh.us

 

 

REQUEST FOR PAYOFF INFORMATION [to be completed by realtor or title company]

TO:

COLLECTIONS ENFORCEMENT SECTION, ATTORNEY GENERAL OF OHIO

 

 

FAX NO. 614-644-7106

FROM:

________________________________________________________(NAME)

 

 

________________________________________________________(MAILING ADDRESS)

 

 

________________________________________________________

 

 

FAX NO. ________________________________________________

DATE:

___________________

 

CONSENT BY INDIVIDUAL(S):

I/we,

 

 

, give the Attorney General of Ohio permission to release to

:(1) information related to debts I/we owe the State of Ohio which have been certified to the Attorney General for collection; and (2) document(s) which effect a release of lien(s) related to those debts.

Signed:

 

 

Dated ____________________

 

 

 

 

 

 

 

Dated ____________________

 

 

 

 

 

 

 

 

 

 

 

CONSENT BY CORPORATION, PARTNERSHIP, OR OTHER BUSINESS ENTITY:

 

 

 

 

 

 

, by its

, gives the Attorney General of Ohio

(name of company)

 

 

 

(title)

 

permission to release to

 

 

 

 

 

: (1) information related to debts it owes the State of Ohio

which have been certified to the Attorney General for collection; and (2) document(s) which effect a release of lien(s) related to those debts.

Signed:Dated ____________________

SEARCH CRITERIA

____________________________________________________________________________________________

Full Name(s) of Debtor(s)

____________________________________________________________________________________________

dba(s),fka(s),etc.

____________________________________

_____________________________________________________

Current Mailing Address

Property Address

____________________________________

_____________________________________________________

City, State, Zip

City, State, Zip

Current Telephone Number(s):___________________________________________________________________

Tax ID & Social Security Number(s):_______________________________________________________________

Assessment Serial Number(s):

__________________

__________________

__________________

 

__________________

__________________

__________________

BWC Risk/Policy Number(s)

__________________

__________________

__________________

Additional information which might facilitate the search [note: attaching copies of recorded liens or a summary of the title search is helpful but not required]:

 

RESPONSE TO REQUEST FOR PAYOFF INFORMATION

 

[top portion to be completed by realtor or title company]

TO:

_____________________________________________________________(NAME)

 

__________________________________________________(MAILING ADDRESS)

 

________________________________________________

 

FAX NO. ________________________________________

FROM:

COLLECTIONS ENFORCEMENT SECTION, ATTORNEY GENERAL OF OHIO

RE:

Name(s) of debtor(s): ________________________________________________

 

____________________________________________________________________

 

Tax ID & SSN(s): _____________________________________________________

 

Risk No(s): _________________________________________________________

 

 

 

 

[this portion to be completed by Collections Enforcement Section]

We have conducted a search of our records based on the search criteria provided. As set forth below, we have located liened and unliened debts certified to the Attorney General for collection. Please be advised that : (1) praecipes issued to the clerk on pending liens may be filed by the time of closing; (2) any currently unliened debts may be liened by the time of closing; and

(3) additional certified and uncertified debts may exist which were not located during our search.

Payoff Balance of Filed Lien(s)

$

 

(see attached detail)

Payoff Balance of Lien(s) Issued (but not yet filed per our records)

$

 

(see attached detail)

Payoff Balance of Unliened Debts

$

(see attached detail)

 

 

Total

$

Payoff Good Thru ___/___/___

 

 

 

 

Date of Search ___/____/___

 

 

 

 

Search conducted by: ___________________________

 

 

 

 

Make check payable to Attorney General of Ohio and send to Collections Enforcement Section, Attn. Payoff Staff, 150 East Gay St., 21st Floor, Columbus, Ohio 43215. All tax identification numbers and risk numbers noted on the attached detail must accompany the payment to ensure that the correct accounts are credited.

The current balance due is available for viewing at http://www.ag.state.oh.us/ Account and CRN numbers from the Attorney General letter are needed to access the information. If an account is assigned to special counsel attorneys, additional fees may apply.

American LegalNet, Inc.

www.FormsWORKFLOW.com

Name(s) of Debtor(s): ______________________________________________

 

DETAIL: PAYOFF BALANCE OF FILED LIEN(S)

 

 

Reference Number

_____________________________

Amount _________________

Reference Number

_____________________________

Amount _________________

Reference Number

_____________________________

Amount _________________

Reference Number

_____________________________

Amount _________________

Reference Number

_____________________________

Amount _________________

Reference Number

_____________________________

Amount _________________

Reference Number

_____________________________

Amount _________________

Reference Number

_____________________________

Amount _________________

Reference Number

_____________________________

Amount _________________

Reference Number

_____________________________

Amount _________________

Reference Number

_____________________________

Amount _________________

Reference Number

_____________________________

Amount _________________

Reference Number

_____________________________

Amount _________________

Reference Number

_____________________________

Amount _________________

Reference Number

_____________________________

Amount _________________

 

 

SUBTOTAL

$

DETAIL: PAYOFF BALANCE OF LIEN(S) ISSUED (BUT NOT YET FILED PER OUR RECORDS)

Reference Number

_____________________________

Amount _________________

Reference Number

_____________________________

Amount _________________

Reference Number

_____________________________

Amount _________________

Reference Number

_____________________________

Amount _________________

Reference Number

_____________________________

Amount _________________

Reference Number

_____________________________

Amount _________________

 

 

SUBTOTAL

$

Note: Release(s) will be issued within 10 days after we receive payment in full for the lien(s) and we receive from the Clerk/Recorders Office the recording references needed to prepare the release(s).

DETAIL OF PAYOFF BALANCE OF UNLIENED DEBTS

Reference Number

_____________________________

Reference Number

_____________________________

Reference Number

_____________________________

Reference Number

_____________________________

Make check payable to “Attorney General of Ohio” and send to Collections Enforcement Section, Attn. Payoff Staff, 150 East Gay St., Columbus, Ohio 43215.

The current balance due is available for viewing at http://www.ag.state.oh.us. Account and CRN numbers from the Attorney General letter are needed to access the information. If an account is assigned to special counsel attorneys, additional fees may apply.

Indicate which debts on this sheet are being paid and attach a copy of this sheet to the payment to ensure that the correct accounts are credited.

Amount _________________

Amount _________________

Amount _________________

Amount _________________

SUBTOTAL $

TOTAL $

Good Thru ____/____/____

Date of Search____/____/____

Search conducted by:

_____________________________

American LegalNet, Inc. www.FormsWORKFLOW.com

Document Properties

Fact Name Details
Purpose The Ohio Payoff Form is used to request information about debts owed to the State of Ohio that have been certified for collection.
Governing Law This form is governed by Ohio Revised Code § 131.02, which outlines the collection of debts owed to the state.
Who Completes It Typically, realtors or title companies complete the form on behalf of individuals or businesses seeking payoff information.
Consent Requirement Individuals and businesses must provide consent for the Attorney General to release information about their debts.
Search Criteria The form requires specific search criteria, including the full names of debtors, mailing addresses, and tax identification numbers.
Response Time The Attorney General’s office aims to respond to requests for payoff information promptly, typically within a few business days.
Payment Instructions Payments for the debts should be made out to the "Attorney General of Ohio" and sent to the specified address in Columbus.
Release of Liens Releases for liens will be issued within 10 days after full payment is received and necessary recording references are provided.

Documents used along the form

The Ohio Payoff form is a crucial document for individuals and businesses seeking payoff information regarding debts owed to the State of Ohio. In addition to this form, several other documents are commonly used in conjunction with it. Each of these documents serves a specific purpose in the process of debt resolution and lien release. Below is a list of related forms and documents that may be required.

  • Authorization to Release Information: This document grants permission for the Attorney General’s office to disclose information about the debtor's account, ensuring compliance with privacy laws.
  • Proof of Identity: Individuals must provide identification, such as a driver's license or passport, to verify their identity when requesting payoff information.
  • Power of Attorney: If an agent is acting on behalf of the debtor, this document is necessary to authorize them to handle the payoff request and related communications.
  • Debt Verification Letter: This letter outlines the specifics of the debt, including amounts owed and any relevant account numbers, providing clarity before payment is made.
  • Release of Lien Form: After the debt is paid, this form is used to officially release any liens placed on the debtor's property, ensuring clear title.
  • Payment Plan Agreement: If the debtor cannot pay the full amount upfront, this document outlines a structured payment plan to settle the debt over time.
  • Settlement Agreement: This form details the terms of any negotiated settlement, including reduced amounts and payment timelines, if applicable.
  • Title Search Report: This report provides a comprehensive overview of any liens or claims against the property, essential for understanding the full scope of the debt.
  • Tax Clearance Certificate: This certificate verifies that the debtor has settled all tax obligations, which may be required for certain transactions.

Understanding and preparing these documents can streamline the payoff process and prevent delays. It's crucial to ensure that all paperwork is accurate and submitted in a timely manner to facilitate a smooth resolution of any debts owed to the State of Ohio.

Guidelines on Filling in Ohio Payoff

Completing the Ohio Payoff form is essential for obtaining necessary information regarding debts owed to the State of Ohio. This process involves gathering specific details about the debtor and the debts in question. Once the form is filled out accurately, it can be submitted to the Collections Enforcement Section of the Attorney General's office for processing.

  1. Begin by entering your name in the designated field labeled "FROM" at the top of the form.
  2. Provide your mailing address and fax number in the respective fields.
  3. Fill in the date on which you are submitting the form.
  4. Indicate whether the request is being made by an individual or a business entity. If it’s a business, include the name and title of the person authorized to give consent.
  5. In the "CONSENT BY INDIVIDUAL(S)" or "CONSENT BY CORPORATION, PARTNERSHIP, OR OTHER BUSINESS ENTITY" section, sign and date the form as required.
  6. In the "SEARCH CRITERIA" section, provide the full names of the debtor(s) along with any doing business as (dba) or formerly known as (fka) names.
  7. Fill in the current mailing address and property address of the debtor(s), including city, state, and zip code.
  8. List current telephone numbers for the debtor(s) in the appropriate field.
  9. Include the tax identification number(s) and social security number(s) of the debtor(s).
  10. Input the assessment serial number(s) if applicable.
  11. Provide the Bureau of Workers' Compensation (BWC) risk/policy number(s) if relevant.
  12. Add any additional information that may assist in the search, such as copies of recorded liens or summaries of title searches.
  13. Once all sections are completed, review the form for accuracy before submission.
  14. Submit the completed form via fax to the number provided at the top of the document.

Common mistakes

Filling out the Ohio Payoff form can seem straightforward, but there are common mistakes that can lead to delays or complications. One frequent error occurs when individuals forget to include all necessary information in the consent section. This section requires signatures from all individuals or representatives of business entities involved. If a signature is missing, the request for payoff information may be rejected, causing unnecessary delays in the process.

Another mistake often made is the omission of the correct search criteria. This includes full names, current mailing addresses, and tax identification numbers. Providing incomplete or inaccurate information can result in the Attorney General’s office being unable to locate the correct records. Consequently, this may lead to further complications in obtaining the necessary payoff details.

Additionally, individuals sometimes neglect to specify the debts being paid on the form. Clearly indicating which debts are being settled is crucial. If this information is not provided, it can create confusion and may result in payments being misapplied. This could lead to lingering debts or even additional fees, further complicating the situation.

Lastly, failing to attach relevant documentation can be a significant oversight. While it is not mandatory to include copies of recorded liens or a summary of the title search, doing so can facilitate a smoother process. Without this supporting information, the Collections Enforcement Section may take longer to process the request, which can delay the release of liens and the overall payoff process.

FAQ

  1. What is the Ohio Payoff Form?

    The Ohio Payoff Form is a document used to request information regarding debts owed to the State of Ohio that have been certified for collection by the Attorney General's office. It is typically completed by a realtor or title company when a property is being sold or refinanced. This form allows the requester to obtain payoff amounts for any liens associated with the property.

  2. Who can complete the Ohio Payoff Form?

    The form can be completed by realtors, title companies, or authorized representatives acting on behalf of individuals or businesses. It requires the consent of the debtor, whether an individual or a corporate entity, to release information related to the debts.

  3. What information is needed to fill out the form?

    To complete the Ohio Payoff Form, you will need to provide the following information:

    • Full name(s) of the debtor(s)
    • Current mailing address
    • Property address
    • Tax ID and Social Security numbers
    • Any additional information that may help facilitate the search, such as recorded liens or title summaries

  4. How is the payoff amount determined?

    The payoff amount is determined by the Collections Enforcement Section of the Attorney General's office. They will search their records based on the information provided in the form. The response will include details about filed liens, any liens issued but not yet filed, and any unliened debts. This information is crucial for understanding the total amount owed.

  5. What happens after the payoff request is submitted?

    After the request is submitted, the Collections Enforcement Section will conduct a search of their records. They will then respond with the payoff balances for any identified debts. This response will also indicate if any additional debts may exist that were not found during the search.

  6. How long does it take to receive a response?

    The response time can vary, but typically, you should expect to receive the payoff information within a few days after the request is submitted. It is important to account for this time when planning for a property closing.

  7. What payment methods are accepted for the payoff?

    Payments should be made by check, payable to the Attorney General of Ohio. The check must be sent along with the required details to the Collections Enforcement Section. It is important to ensure that all tax identification numbers and risk numbers are included with the payment to guarantee proper crediting of the accounts.

  8. When will the release of lien be issued?

    A release of lien will be issued within 10 days after the full payment for the lien(s) is received. Additionally, the recording references needed to prepare the release must be obtained from the Clerk/Recorder's office. This timeline is important for ensuring that all debts are cleared before a property transaction is finalized.